ADI OFFERS THE FOLLOWING BUSINESS AND FINANCIAL SERVICES:

PAYROLL SERVICES

  • Prepare payroll checks and direct deposits, along with State and Federal tax deposits and ASRS payments 
  • Track changes for gross pay, payroll deductions, and funding sources with Personnel Action Request forms 
  • Prepare quarterly payroll reports for the U.S. Department of the Treasury, AZ Department of Revenue, AZ Department of Economic Security, and SCF 
  • Prepare and reconcile W2’s to quarterly payroll reports

ACCOUNTS PAYABLE PROCESSING

  • Verify proper authorization for each expense see sample
  • Examine invoices to ensure correct payment amount and proper coding in the general ledger 
  • Alert clients when payables remain outstanding for excessive time periods 
  • Prepare Form 1099 for applicable vendors

CASH FLOW REPORTING

  • Prepare monthly reconciliations for all bank accounts and credit cards 
  • Maintain secondary bank registers to account for transactions not reflected on the bank statement due to timing issues
  • Prepare monthly cash flow forecasts that reflect cash transactions in previous months and predictions for cash transactions through the remainder of the fiscal year

MONTHLY FINANCIAL STATEMENTS

  • Prepare a Statement of Financial Position by adjusting asset and liability accounts to actual 
  • Prepare a Statement of Activities, which is divided by funding source 
  • Prepare a Statement of Activities Budget vs. Actual report see sample

STATE COMPLIANCE

  • Prepare Annual Financial Reports in accordance with state guidelines
  • Respond to IRS, AZ Department of Revenue, or Charter Board correspondence
  • Update clients regarding new school finance state and federal legislation

BUDGETS

  • Work closely with clients to prepare annual state budgets
  • Prepare revised budgets with clients (as needed)
  • Notify clients when expenses exceed budget constraints

GRANTS MANAGEMENT

  • Prepare state and federal grant applications and amendments
  • Track grant expenses to ensure compliance with grant requirements
  • Prepare Cash Management and Completion Reports and submit to ADE

REMOTE PRINTING

  • On-Site Printing
  • Print on blank check stock alleviating the security issues associated with keeping pre-printed checks in stock

SERVICES UNIQUE TO DISTRICTS

  • Reconcile District fund balances to County Treasurer cash 
  • Analyze financial data with Visions reports 
  • Test transactions for Procurement compliance

CASH FLOW REPORTING

  • Prepare monthly reconciliations for all bank accounts and credit cards
  • Maintain secondary bank registers to account for transactions not reflected on the bank statement due to timing issues
  • Prepare monthly cash flow forecasts that reflect cash transactions in previous months and predictions for cash transactions through the remainder of the fiscal year

GRAPHIC DESIGN

  • Logo & Identity 
  • Stationary (Business Cards, Letterhead, envelopes, forms, etc.) 
  • Brochures, Catalogs, Annual Reports 
  • Print Advertising (Magazine or Circular ads, Direct Mail, Postcards) 
  • Email Advertising 
  • Promotional Applications (Logos or Custom Designs on T-Shirts, Hats, Coffee Mugs, etc.)

NOTARY PUBLIC SERVICES

  • Notary Public on Staff